✍🏽 About Writer
Writer is the full-stack generative AI platform delivering transformative ROI for the world’s leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L’Oreal, Mars, Salesforce, and Vanguard to transform the way they work.
Writer’s fully integrated solution makes it easy to deploy secure and reliable AI applications and agents that solve mission-critical business challenges. Our suite of development tools is powered by Palmyra – Writer’s state-of-the-art family of LLMs — alongside our industry-leading graph-based RAG and customizable AI guardrails.
Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team of over 250 employees thinks big and moves fast, and we’re looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work.
📐 About this role
This Executive Assistant role will provide comprehensive administrative support to multiple C-suite executives, ensuring smooth operations and enabling them to focus on strategic initiatives. This role requires exceptional organizational skills, the ability to multitask, and a strong sense of discretion and confidentiality.
🦸🏻♀️ Your responsibilities
Calendar Management:
Manage complex calendars, scheduling meetings, appointments, and travel arrangements
Coordinate with internal and external stakeholders to ensure seamless scheduling
Communication:
Handle correspondence, including emails, phone calls, and messages, ensuring timely and professional responses
Draft and prepare documents, presentations, and reports as needed
Meeting Coordination:
Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
Ensure all necessary materials and resources are available for meetings
Travel Arrangements:
Plan and book domestic and international travel, including flights, accommodations, and transportation
Manage travel itineraries and ensure all necessary documents are in order
Expense Management:
Process and track expense reports, ensuring compliance with company policies
Reconcile credit card statements and manage reimbursements
Project Management:
Assist with special projects and initiatives, providing administrative support as needed
Track progress and ensure deadlines are met
Office Management:
Maintain office supplies and equipment, ensuring a well-organized and efficient workspace
Coordinate with other departments to ensure smooth office operations
Confidentiality:
⭐️ Is this you?
Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives
Experience in a fast-paced, dynamic environment
Excellent organizational and time management skills
Strong written and verbal communication skills
Proficiency in Google Workspace and Slack
Ability to multitask and prioritize effectively
Strong attention to detail and accuracy
Ability to work independently and take initiative
Strong interpersonal skills and a customer-focused mindset
Proactive and solution-oriented
Ability to maintain confidentiality and handle sensitive information
Curious to learn more about who we are and how we operate? Visit us here
🍩 Benefits & perks
Generous PTO, plus company holidays
Medical, dental, and vision coverage for you and your family
Paid parental leave for all parents (12 weeks)
Fertility and family planning support
Early-detection cancer testing through Galleri
Flexible spending account and dependent FSA options
Health savings account for eligible plans with company contribution
Annual work-life stipends for:
Home office setup, cell phone, internet
Wellness stipend for gym, massage/chiropractor, personal training, etc.
Learning and development stipend
Company-wide off-sites and team off-sites
Competitive compensation, company stock options and 401k
Writer is an equal-opportunity employer and is committed to diversity. We don't make hiring or employment decisions based on race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. Under the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
By submitting your application on the application page, you acknowledge and agree to Writer's Global Candidate Privacy Notice.
